Cookie and Privacy Policy

This privacy policy sets out how Set-Exchange.co.uk uses, processes and protects any information that you give us when you use the Set-Exchange.co.uk website in relation to General Data Protection Regulation (GDPR).

Set-Exchange.co.uk is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Set-Exchange.co.uk may change this policy from time to time by updating this page. You should check this page regularly to ensure that you are happy with any changes. This policy is effective from 26th February 2025.

General Data Protection Regulation (GDPR)

The General Data Protection Regulation (or GDPR) comes into force from 25th May 2018. This new regulation replaces the Data Protection Act and governs how we hold and process your personal information on our site.

We will collect and store information you provide us on the basis of your consent. We will provide check boxes asking you to confirm your acceptance of this policy each time you ask us to process or share your information. Examples of this include asking your permission to store your details when you sign up, or when you list yourself as a supplier on the Supplier Directory. This processing of your data is essential to the running of the site as without it we cannot identify you and your postings, or help you communicate with other users of the site.

The data we collect and store

We will collect the following information when you choose to sign up and log in to Set-Exchange.co.uk:

• your username
• your email address
• your password
• your email preferences
• your company listings if you choose to become a supplier on the Suppliers Directory
• the posts or items that you advertise through the sites
• the enquiries that you make through the sites
• the favourites lists you create
• the photos you upload
• the date of your last login

What we do with the information you give

We use this information for the specific running of the site. For example, to identify you and your posts on the site, to email you with details of the latest posts, or to provide a way for the site to contact you once you have received a response to your posts. We may also record any enquiries you have made through the site to help improve your user experience, to moderate replies from users, and to help us to understand your needs and provide you with a better service. We do not sell, rent or trade your personal information to third parties for marketing or any other purpose.

We record the date of your last login for security purposes and for the future identification of dormant accounts.

If you decide to list your details as a Supplier in the Suppliers Directory then you should be aware that this information you provide (including but not limited to address details, telephone numbers and website addresses) will form part of a public profile for you and your company. It is your responsibility to only share information that you wish to be made public on your Suppliers profile. For example, telephone numbers are optional, any you should only post them if you feel happy to do so.

Set-Exchange.co.uk will hold your Profile Information, Suppliers Profile and any item Listings until you choose to delete them via the Edit Profile section, or by request to remove it via email to the Administrator at the address below. Posts on the Message Board will remain active for 2 months, but may remain in the database for archive purposes.

We will email you with details of postings on Set-Exchange.co.uk as per the settings stored on your profile. From time to time we may also send you newsletters with updates and news about our projects. You can manage which emails you wish to receive at any time via the Your Profile section of the website, or following the unsubscribe link on the bottom of the emails we send out.

Your rights

All users have full access to the personal information we hold for them via the profile pages of the sites. All profile information is also editable by the user from the Profile page of the site. This page also provides a button to allow the permanent deletion of the users information and posts we store. This includes all photos, profile information, posts, suppliers directory information and listings, and any requests you have made through the site. This function can also be completed via a formal request to the administrator.

Following a formal request from an individual, we will supply a copy of the personal information we store regarding that person within the legally required time scale. This will be produced in a PDF format.

Complaints

If you feel there is a problem in the way we store and process your personal data, please do contact us. You also have the right to make a complaint to the Information Commissioner’s Office (The ICO).

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites

Our websites may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

hCaptcha

We use the hCaptcha security service (hereinafter "hCaptcha") on our website. This service is provided by Intuition Machines, Inc., a Delaware US Corporation ("IMI"). hCaptcha is used to check whether user actions on our online service (such as submitting a login or contact form) meet our security requirements. To do this, hCaptcha analyzes the behavior of the website or mobile app visitor based on various characteristics. This analysis starts automatically as soon as the website or mobile app visitor enters a part of the website or app with hCaptcha enabled. For the analysis, hCaptcha evaluates various information (e.g. IP address, how long the visitor has been on the website or app, or mouse movements made by the user). The data collected during the analysis will be forwarded to IMI. hCaptcha analysis in the "invisible mode" may take place completely in the background. Website or app visitors are not advised that such an analysis is taking place if the user is not shown a challenge. Data processing is based on Art. 6(1)(b) of the GDPR: the processing of personal data is necessary for the performance of a contract to which the website visitor is party (for example, the website terms) or in order to take steps at the request of the website visitor prior to entering into a contract. Our online service (including our website, mobile apps, and any other apps or other forms of access offered by us) needs to ensure that it is interacting with a human, not a bot, and that activities performed by the user are not related to fraud or abuse. In addition, processing may also be based on Art. 6(1)(f) of the GDPR: our online service has a legitimate interest in protecting the service from abusive automated crawling, spam, and other forms of abuse that can harm our service or other users of our service. IMI acts as a "data processor" acting on behalf of its customers as defined under the GDPR, and a "service provider" for the purposes of the California Consumer Privacy Act (CCPA). For more information about hCaptcha’s privacy policy and terms of use, please visit the following links: https://www.hcaptcha.com/privacy and https://www.hcaptcha.com/terms

Cookie Policy

Effective Date: 03-January-2024
Last Updated: 03-March-2025

What are cookies?

This Cookie Policy explains what cookies are and how we use them, the types of cookies we use i.e, the information we collect using cookies and how that information is used, and how to manage the cookie settings.

Cookies are small text files that are used to store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make it more secure, provide better user experience, and understand how the website performs and to analyze what works and where it needs improvement.

How do we use cookies?

As most of the online services, our website uses first-party and third-party cookies for several purposes. First-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.

The third-party cookies used on our website are mainly for understanding how the website performs, how you interact with our website, keeping our services secure, providing advertisements that are relevant to you, and all in all providing you with a better and improved user experience and help speed up your future interactions with our website.

Types of Cookies we use

There are varoius cookies that you may encounter when using www.Set-Exchange.co.uk:

Necessary Cookies
The purposes of these include:

• to remember your login details without you having to re-enter them on every page
• to remember information while you build listings or edit posts

These cookies are essential to the running of the site. Set-Exchange.co.uk does not use these cookies to store personally identifiable information about you.

These cookies include:

• PHPSESSID - used to remember vairables for the running of the site, such as your logged in status and your site user id. This cookie will expire when you close your browser.
• INGRESSCOOKIE - This cookie is used for load balancing purposes and session stickiness. This anonymous and technical session identifier is required for some website features. This cookie will expire when you close your browser.

Analytics Cookies
We use Google Analytics to monitor site usage. This helps us see how the site is performing and your journeys through the site. Google needs to set cookies to do this.

Cookies that Google may set include:

• _ga - This a cookie set by the Google Analytics service and contains a unique identifier used by Google Analytics to determine that two distinct hits belong to the same user aross browsing sessions. This cookie expires in 1 year.
• _gid - This a cookie set by the Google Analytics service and contains a unique identifier used by Google Analytics to determine that two distinct hits belong to the same user aross browsing sessions. This cookie expires in 1 day.
• test_cookie - This a cookie set by the Google Analytics service to see if the users browser supports cookies. This cookie expires in 10 minutes.

For more information regarding cookies set by Google, please visit the Google Privicy Policy at https://policies.google.com/technologies/partner-sites.

Marketing Cookies
We show adverts on our site managed by Google. This means that your personal data may be used for personalisation of ads and that cookies may be used for personalised and non-personalised advertising. These adverts will set cookies that we need to obtain your consent for. These cookies are used to chart the effectiveness of particular ads for example or to limit the number of times you see the same ads.

You can learn more about how Google collects and uses your data from advertising via their privacy policy - https://privacy.google.com/intl/en/your-data.html. Google also provide further information regarding how they will use your data here - https://policies.google.com/technologies/partner-sites

For more information about managing cookies on a wider scale from advertising networks we can recommend you visit Your Online Choices - www.youronlinechoices.com/uk

Why we have Advertising

Set-Exchange.co.uk is free to use, but the project isn't free to run. Although the creators and moderators of the site give their time and skills for nothing, it costs money to host the site and to publicise what we do. Our only income is from these adverts, and although we appreciate that you don't like adverts, please appreciate that we cannot keep the sites running without them!

Cookies that Google may set for these marketing purposes include:

• _eoi - This cookie is associated with the Google Advertising Products. Its purpose is for security purposes used by Adsense and Google Ads. This cookie expiers after 180 days.
• _gads - This cookie is associated with the DoubleClick for Publishers service from Google. Its purpose is to do with the showing of adverts on the site. This cookie expiers after 1 year.
• _gip - This cookie is associated with the DoubleClick for Publishers service from Google. Its purpose is to do with the showing of adverts on the site. This cookie expiers after 1 year.
• DSID - This cookie is set by DoubleClick (which is owned by Google) to store user preferences. This cookie expires after 2 weeks.
• IDE - This cookie is set by DoubleClick (which is owned by Google) to aid the display of relevent adverts on the site. This cookie expires after 1 month.
• ar_debug - This cookie relates to attribution reporting and is a Google Privacy Sandbox feature to measure conversions without third-party cookies. This cookie expires after 3 months.
• receive-cookie-deprecation - This cookie is a Privacy Sandbox testing cookie to preview how site behavior and functionality work without third-party cookies. This cookie expires after 60 days.

Other Uncategorized Cookies

These cookies help the site work, but you can opt out of these cookies. Some elements of the site may not function fully if you do so.

These cookies include:

• _Secure-ENID - This cookie is set by Google. It expires after 390 days.

You may opt out of letting these cookies be set while using Set-Exchange.co.uk, but please note that these settings only apply to your use of our website, and wont stop these third parties from placing similar cookies from other sites you visit. You can choose to globally accept or decline third party cookies via the settings menu in most web browsers if you prefer. This may prevent you from taking full advantage of this and other websites.